G Suite for Education

Parents and guardians,

At Poplar Bluff School District, we use G Suite for Education to provide our students access to the latest educational tools and services and promote their academic success. G Suite for Education is a set of education productivity tools from Google including Gmail, Calendar, Docs, Classroom, and more used by tens of millions of students and teachers around the world. At Poplar Bluff School District, students will use their G Suite accounts to complete assignments, communicate with their teachers, sign into their Chromebooks, and learn 21st century digital citizenship skills.

The notice below provides answers to common questions about what Google can and can’t do with your child’s personal information, including:

  • What personal information does Google collect?
  • How does Google use this information?
  • Will Google disclose my child’s personal information?
  • Does Google use student personal information for users in K-12 schools to target advertising?
  • Can my child share information with others using the G Suite for Education account?

G Suite for Education Notice to Parents and Guardian

This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from students in connection with these accounts.

Using their G Suite for Education accounts, students may access and use the following “Core Services” offered by Google (some services are restricted to internal use only and some services are only available in specific grade levels):

  • Gmail (restricted)
  • Calendar
  • Chrome Sync
  • Classroom
  • Cloud Search
  • Contacts
  • Docs, Sheets, Slides, Forms
  • Drive
  • Groups
  • Jamboard
  • Keep
  • Sites
  • Vault

In addition, we also allow students to access certain other Google services with their G Suite for Education accounts. Specifically, your child may have access to the following “Additional Services” depending on his or her grade level:

  • Google Bookmarks
  • Google Books
  • Google Cloud Print
  • Google Earth
  • Google Maps
  • Google Takeout
  • YouTube
  • Google Public Data
  • Tour Creator

Google provides information about the information it collects, as well as how it uses and discloses the information it collects from G Suite for Education accounts in its G Suite for Education Privacy Notice. You can read that notice online at https://gsuite.google.com/terms/education_privacy.html. You should review this information in its entirety, but below are answers to some common questions:

What personal information does Google collect?

When creating a student account, Poplar Bluff School District may provide Google with certain personal information about the student, including, for example, a username and password.

When a student uses Google services, Google also collects information based on the use of those services. This includes:

  • device information, such as the hardware model, operating system version, unique device identifiers, and mobile network information;
  • log information, including details of how a user used Google services, device event information, and the user's Internet protocol (IP) address;
  • unique application numbers, such as application version number;
  • cookies or similar technologies which are used to collect and store information about a browser or device, such as preferred language and other settings.

How does Google use this information?

In G Suite for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve ads in the Core Services or use personal information collected in the Core Services for advertising purposes.

In Google Additional Services, Google uses the information collected from all Additional Services to provide, maintain, protect and improve them, to develop new ones, and to protect Google and its users. Google may also use this information to offer tailored content, such as more relevant search results. Google may combine personal information from one service with information, including personal information, from other Google services.

Does Google use student personal information for users in K-12 schools to target advertising?

No. For G Suite for Education users in primary and secondary (K-12) schools, Google does not use any user personal information (or any information associated with a G Suite for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using an G Suite for Education account.

Can my child share information with others using the G Suite for Education account?

We maintain a highly customized configuration of G Suite for Education and restrict sharing and messaging to internal use between teachers and students. In upper grade levels, we may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others or publicly.

Will Google disclose my child’s personal information?

Google will not share personal information with companies, organizations and individuals outside of Google unless one of the following circumstances applies:

  • With parental or guardian consent. Google will share personal information with companies, organizations or individuals outside of Google when it has parents’ consent (for users below the age of consent), which may be obtained through G Suite for Education schools.
  • With Poplar Bluff School District. G Suite for Education accounts, because they are school-managed accounts, give administrators access to information stored in them.
  • For external processing. Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google’s instructions and in compliance with the G Suite for Education privacy notice and any other appropriate confidentiality and security measures.
  • For legal reasons. Google will share personal information with companies, organizations or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to: 1) meet any applicable law, regulation, legal process or enforceable governmental request, 2) enforce applicable Terms of Service, including investigation of potential violations, 3) detect, prevent, or otherwise address fraud, security or technical issues, 4) protect against harm to the rights, property or safety of Google, Google users or the public as required or permitted by law.

What choices do I have as a parent or guardian?

Parents and guardians always have a right to determine what is best for their student(s) and you may opt out of the use of your child’s G Suite for Education account. Parents may request to opt out by speaking with their school principal to determine the most appropriate use of and access to educational technology for their child.

The decision to opt a student out of the G Suite program may have drastic academic implications as these systems are heavily leveraged by staff and students for learning. Parents/guardians are encouraged to consult the student's principal to discuss the implications of this decision and to discuss appropriate alternatives.

What if I have more questions or would like to read further?

If you have questions about our use of Google’s G Suite for Education accounts or the choices available to you, please contact Aaron Badgley at 573-785-1021. If you want to learn more about how Google collects, uses, and discloses personal information to provide services to us, please review the G Suite for Education Privacy Center, the G Suite for Education Privacy Notice, and the Google Privacy Policy.

The Core G Suite for Education services are provided to us under Google’s Apps for Education agreement.

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